Job Openings

 

 

Practice Administrator - Part Time

New medical and aesthetic dermatology practice, opened 10/2019 in Natick, MA. Seeking a part-time practice administrator / consultant to help grow and manage the practice.

Skills include: leadership, communication, marketing, management, accounting / bookkeeping (QBO), MS OfficeAdministrator would work directly with the physician to develop and implement strategic plans for the business.

Please submit your resume and cover letter to: [email protected] 

 

MEDICAL PRACTICE MANAGER

Well-established and respected dermatology practice in the Charleston, SC area seeks a result-oriented working manager with proven success in day-to-day oversight of operations, human resource, and compliance. Six providers in single location.

Practice provides surgical, cosmetic and medical dermatology services including laser, Mohs surgery, and cosmetic procedures.

Successful candidate will hold a four-year college degree, be experienced in medical practice management and possess strong people management skills. Working knowledge of EMR, OSHA, CLIA, and HIPAA are required for oversight of practice compliance. Dermatology experience a plus.

Competitive compensation package. Relocation allowance considered.

Please send your resume to: [email protected] 

 

Assistant Office Manager/Office Manager

We are seeking an individual with management experience who will fit into the Assistant Manager role. They will be a part of a rapidly expanding dermatological practice with the intent to take on an Office Manager role.

Our practice offers a unique experience and ample opportunity for growth and career progression. This position will require exceptional communication skills, the ability to work with multiple providers and the skills to manage all office operations. Our practice will require understanding and management of a broad range of dermatological services, including MOHs surgery, a multitude of cosmetic operations and plastic surgery. This individual must be able to create and maintain a professional and positive workplace. They will need ensure that all their staff works in compliance with our standards. We are looking for a self-motivated individual who has exceptional organization skills, great customer service skills and ability to prioritize important tasks. This position will require a hands-on approach to management and may require this individual to support the front office staff due to a high volume of patients.

The Office Manager at Advanced Skin and Mohs Surgery Center is responsible for overseeing all office operations, including front desk, clinic coordination, office billing, and medical staff. The Office Manager will work under the direction of the COO/CFO in providing management and leadership to all office staff.

The Assistant Office Manager will go through a 6-month training period where the individual can learn under a current Office Manager while also getting hands-on experience to learn and understand all our office operations. This individual will also be expected to frequently report and communicate to the CEO.

Primary Responsibilities:

  • Hire, terminate, and train staff in office•Conduct performance reviews for all staff
  • Order medical and office supplies•Generate inventory records
  • Generate monthly financial reports•Promote excellent customer service by all levels of the staff
  • Implement and maintain office policies and procedures
  • Oversee the day-to-day operations of the clinic, as it relates to patients and staff
  • Ensure clinic compliance with current healthcare regulations, medical laws, and high ethical standards (HIPAA, CLIA, OSHA, MIPS)
  • High level of communication with patients, providers, all staff members, and anyone else involved in the patient’s care
  • Ensure patient satisfaction, including troubleshooting when there is a compliant and developing process improvements to prevent recurrences
  • Coordinate staff meetings with administrative and clinical staff•Assists in special projects

Requirements and Skills:

  • Excellent organizational and time-management skills
  • Problem solving skills•Focused on customer service
  • Communication, interpersonal and leadership skills
  • Ability to use Microsoft Office effectively and efficiently – Word, Excel, etc.
  • Reliable, trustworthy, and must be a team player
  • Knowledge of medical billing/accounting
  • Knowledge of regulations/procedures regarding Medicare, Medicaid, and commercial insurance
  • Bilingual English/Spanish (preferred, but not required)

Education/Qualifications:

  • Degree in Business Administration, Healthcare Administration, Healthcare, or a related field•Bachelor’s degree required/Master’s degree preferred

Job Type:  Full-TimeSalary: Dependent on experience and qualifications. Work Locations: Northern Chicago Suburban area

Benefits:  Health insurance, Dental, Vision, Short Term, Long Term and Life Insurance, 401K, PTO

Schedule:  Monday – Friday, 8:00am – 5pm

Please submit your resume and cover letter to: [email protected]

 

Practice Administrator 

Now Hiring: Practice Administrator Skin Associates of South Florida is a world-leading cosmetic and medical dermatology center. Our renowned team of physicians provides the most advanced devices and techniques available while focusing on patient satisfaction.

Role:
Skin Associates is now hiring an experienced Practice Administrator for an immediate, full-time position in Coral Gables, FL. We are a growing, upscale, multi-provider practice offering an exciting opportunity for a detail-oriented, forward-thinking, positive, and energetic professional to join our team. This position manages overall business and day-to-day operations, ensures quality services for both internal and external customers and provides direction and supervision to staff consistent with objectives set by the practice owner.

Essential Responsibilities:

  • Manages all day-to-day operations of the physician group practice to ensure the implementation of prescribed activities is carried out in accordance with specified objectives•Implements standard business and financial practices that promote enhanced customer service and the delivery of quality patient care
  • Investigates and resolves or escalates customer service issues (e.g., complaints) for patients and their families
  • Plans, develops and implements methods and procedures; directs and coordinates practice activities; and exercises control over the personnel practice functions•Under the direction of the practice owner, develops and revises practice performance goals related to process improvement, patient satisfaction, revenue cycle/financial performance, etc
  • Maintains all personnel records, licenses and permit renewals•Ensures practice meets all mandates (OSHA, HRS, medical waste, etc.) and maintains quality and performance improvements
  • Prepares progress reports on practice activities (process improvements, etc.) and financial performance to ensure the practice objectives are accomplished•Works collaboratively with an interdisciplinary team to control expenditures in accordance with budget allocations; monitors and analyzes costs and prepares budget•Ensures staffing levels and skill sets are appropriate to support the daily operations of the practice
  • Ensures staff and procedures are handled effectively by providing training, coaching, and counseling

 Education and/or Work Experience Requirements:

  • 5+ years of physician practice management experience required
  • 3+ years of physician practice revenue cycle experience required
  • Bachelor’s degree in business, finance, or healthcare management preferred
  • Ability to build relationships, rapport and trust with Physicians
  • Strong leadership qualities and excellent supervisory skills
  • Excellent communication (verbal and written) and analytical skills
  • Computer (Microsoft Office) skills and medical terminology knowledge required
  • CPT and ICD-9 knowledge preferred with basic understanding of ICD10
  • Experience managing a medical office staff of 10 employees minimum
  • Bilingual preferred (Spanish/English)

Benefits include:

  • Competitive pay rate commensurate with experience
  • Performance-based bonus structure
  • Paid Vacation benefits•Gold-level health insurance plan
  • 401(k) plan

Apply Now! Email your resume and cover letter to [email protected].
Skin Associates of South Florida is drug-free workplace. Pre-employment testing includes drug test and background checks.

 

Dermatology Practice Manager 

Location: Atlanta, GA

Well established, multi-site general dermatology practice seeks Practice Manager. We have 9 physicians and physician assistants, 3 aestheticians, and a robust patient base. Our practice is colorful, friendly, energetic, and eager to find our new leader to take us into the next decade. If you love to work with smart MAs, outstanding front desk and phone folks, as well as outstanding clinicians, this may be the next step in your career. We prefer significant dermatology experience and Nextech knowledge will be helpful.

Please send your resume to [email protected]. We look forward to talking to you soon.


MEDICAL PRACTICE ADMINISTRATOR OPPORTUNITY!

Well established specialty practice in sunny Fort Myers, FL area seeks a results-oriented working administrator with proven success in day-to-day operations, financials, human resources, compliance, and practice growth. Highly respected providers and great staff with multiple modern office locations with pleasant work environment. He or she must lead, manage, be accessible to all providers, and earn respect. 

Therefore, it is essential this person be experienced in mid to larger size practices, able to jump in with the team when necessary, possess strong skills in financial analysis & reporting, technology, marketing/social media, organization-wide communication, and people management.

A four-year college degree in business or similar education, exceptional interpersonal skills, and stable employment history required.

The successful candidate will receive excellent compensation ($160k+ with bonus potential) & benefits to assume this career enhancing opportunity. Relocation allowance available. Direct report references required.

Job Type: Full-time

Contact: [email protected]


Practice Administrator 

Our busy dermatology office in Mount Pleasant SC, seeks an experienced Practice Administrator to run the daily management of a multi-provider practice. This position requires a hands-on manager with exceptional communication skills, a thorough knowledge of office operations, human resource management, business development and financial reporting. This individual will be responsible for managing, overseeing and ensuring the successful administrative, financial and operational aspects of the practice. They will be responsible for creating and maintaining a professional and positive environment where staff are engaged, performing according to standards and expectations. Their leadership must demonstrate the ability to organize, monitor and control the business operations of a dermatology practice including medical and cosmetic services. A broad and thorough knowledge of physician practice management along with strong customer service skills in a high-volume practice is expected. This position may occasionally require long hours, evenings, and weekend work. Good time management skills and an ability to prioritize are essential. The successful candidate should have a working knowledge of QuickBooks and be highly proficient in Excel. A strong working knowledge of the Google App Suite is a plus.

Compensation package: $70,000 - $100,000+ based on experience, plus health insurance, matching 401k, education reimbursement, paid time off including a paid 6 week sabbatical after 5 years and cosmetic services benefits.

Main Duties and Responsibilities: As part of running and growing a thriving dermatology practice, the practice manager is expected to be personally responsible for delivering results as well as through managers and staff.

Areas of responsibility include, but aren’t limited to:
• Manage and negotiate insurance contracts and ensure compliance with contracts
• Meet training and education requirements for HIPAA, OSHA, CLIA inspections to ensure compliance with regulations and standards (HIPAA, CLIA, OSHA, MIPS)
• Ensure compliance with current healthcare regulations, medical laws and ethics
• Responsible for the overall development and standardization of office procedures and ensure that the staff works uniformly and collaboratively
• Ensure patient records are current and accurate, including photos
• Evaluate workflow and operational problems and make recommendations for improvement
• Review staffing models and maintain adequate staffing levels
• Inspect facility on a daily basis for any structural, cosmetic or operational repairs
• Develop and execute a plan for property management and equipment maintenance•Communicate policies and procedures clearly
• Maintain provider licenses, oversight of credentialing and other functions
• Oversee implementation of strategic planning and decisions
• Identify and recommend operational enhancements and efficiencies to reduce costs and improve efficiency and service quality Education and Experience
• Bachelor's Degree in Business or Health Administration preferred
• Certified Medical Manager (CMM) or Certified Medical Practice Executive (CMPE) an advantage
• Must have a minimum of 5 years experience serving in management for a mid-large size private medical practice, preferably dermatology or plastic surgery
• Strong and effective abilities in team building, negotiation, conflict management, decision-making, and problem-solving skills
• Knowledge of medical coding, medical issues and terminology
• Knowledge of applicable regulations and state and federal laws

Key Skills and Competencies:
• Takes a proactive approach to business operations
• Capability to manage and lead compliance with minimal direction
• Exhibits passion for outstanding results and service
• Inspires a positive atmosphere and environment
• Leads - sets expectations, holds staff accountable, motivates, coaches and develops the team 
• Results oriented: able to analyze and determine actions needed and implement with the appropriate sense of urgency
• Excellent written and verbal communication skills and attention to detail
• Collaborative: fosters an open environment, seeks ideas, listens and involves others
• Knowledge of Generally Accepted Accounting Principles (GAAP), including proper accounting of income and expenses

Location: We are located in Mount Pleasant, SC, less than 20 minutes from downtown Charleston and just a few miles from the beach.
Please Contact: [email protected]

 

Medical Practice Administrator 

Organization: Growing Independent Practice specializing in Mohs Dermatologic Surgery and Skin Cancer Surveillance.

Position Available: Spring/Summer 2020           Location: Chevy Chase, Maryland

Position Summary: Seeking a results-oriented manager with proven success in day-to-day responsibility for operations, financials, human resources, and compliance. Highly respected providers and great staff in single location with pleasant work environment.

Qualifications: MHA degree and 3 or more years of management experience in a healthcare setting.

Demonstrated expertise in:
• Interpersonal Skills: Development and maintenance of positive relationships with medical staff, employees, patients and the public. Effective communication, both written and verbal. Presentation of reports to senior leadership. Poise and professionalism in urgent situations.•Critical Thinking: Planning and organizing work effort (both short and long-term). Problem-solving and decision-making. Analysis and interpretation of financial reports. Effective management of multiple priorities.
• Business Management: Development and implementation of policies, procedures, systems and objectives. Patient and 3rd Party billing, contract negotiations and credentialing. EMR, OSHA, CLIA, HIPAA, MACRA-MIPS for oversight of practice compliance. Fiscal management including payer and vendor relationships. Human resource management.

Salary/Benefits: Pay commensurate to position with competitive benefits package.

Please contact: [email protected] 

 

Thriving South Metro Denver, Colorado Dermatology Practice Administrator
Elevated Dermatology and Skin Cancer Surgery Center, PC

Administrator Job Responsibilities:
The Practice Administrator works in conjunction with the Physician Owner/Managing Partner in overseeing administrative, financial, human resources, social media, marketing/other advertisement vehicles and developmental activities of the practice. The position requires an effective communication style that demonstrates a high level of thoughtfulness, leadership, poise and emotional maturity that will be effective with a variety of personalities.Administrator Financial Responsibilities:Maintain Practice Metrics spreadsheets tracking key Practice performance indicators. Collaborate with the Practice's bookkeeper to ensure accuracy of balance sheet, Profit and Loss statement, provider productivity, and benchmarks for medical and aesthetic components of the Practice and presents formal reports to the Physician Owner/Managing Partner on a regular basis. Complete and ensure accuracy of month-end financial reports for Managing Partner's review within 15 days of the end of the previous month. Provide direct or indirect approval of all practice expenditures and works with the Manager Partner to appropriately manage operational expenses and minimize waste. Maintain a cash management system to provide adequate internal controls to protect the practice from internal theft or embezzlement. All cash generated in office should be deposited on a daily basis and creates, verifies and submits daily reports to Managing Partner to allow tracking and reconciliation of collections with bank balances/deposits. Perform patient refunds when appropriate. Assess the need for office repairs and maintenance, coordinate office repairs and payment. Participate in the business's annual financial benchmarking analysis and help determine strengths, weaknesses and present detailed plan for any appropriate course correction. Act as the Practice's liaison with the its attorney and manage provider employment contracts. Oversee the Accounts Payable and Accounts Receivable operations in conjunction with the bookkeeper and accurately provide timely and appropriate updates to the Managing Partner. Maintain an efficient purchasing system for retail products as well as medical and office supplies. Oversee all billing and collections activities of the Practice to ensure excellent revenue cycle management.Operations:Supervise operations of the clinic and retail product sales, including financial planning, provider relations, marketing, advertising and implementation of the Practice’s strategic plan. Maintain a strong focus on improving operational efficiency and the profitability of the organization. Ensure all members of the team has adequate training and clear understanding of scope of responsibility to provide outstanding care to patients. Including exploring opportunities to add value to job roles and team member competencies. Complete periodic assessment of clinic flow and make operational recommendations to improve Practice efficiency and productivity. Maintain an efficient inventory management system for retail products and verifiy that employees are utilizing systems and documenting accurately. Responsible for and knowledgeable of all aspects of the Electronic Medical Records program and ensure that all employees are trained and proficient in its use including but not limited to: check in, check-out, medical records documentation including pathology log, follow up call documentation and confirm that all electronic medical records are finalized. Personnel Management:Responsible for the overall leadership and direction of the practice. Resolve escalated patient complaints and complex staffing challenges or team issues. Monitor and maintain adequate staffing levels to ensure the practice runs smoothly and efficiently, while minimizing overtime pay. Develop and support a healthy team environment and good communication across all sub-teams of the Practice. Maintain employee files and ensure compliance with federal and state human resource regulations. Manage human resource functions for office including, but not limited to, employee reviews, wage/salary analysis, staff orientation and on-boarding, Paid Time Off, employee health benefits, and staffing levels for clinic operations. 

Regulatory and Compliance:
Assure compliance with state and federal regulations governing the workplace. Assure compliance with regulations, guidelines and standards of care set forth by state and federal agencies, licensing and accrediting boards, and professional societies governing the licensure, accreditation, and operation of medical practices and providers. Develop and maintain a system to provide, maintain and document continuing education and certifications for providers. Maintain oversight of practice facilities and equipment, ensuring proper maintenance and safekeeping. Renew licenses – Medical Office, DEA, Medical Licenses, Annual Corporation fillings, and work with the accountant to pay estimated income taxes and file Corporate taxes timely. Estimate quarterly sales tax with the assistance of the accountant and arrange payment. Payment of taxes and Oversight of Payroll:Sales and other business taxes and licenses, biomedical waste management, and re-sale certificate. Calculate and input payroll into payroll services vendor software. Oversee regular and overtime hours. Oversee verification and credentialing of insurance agencies (Medicare, TriCare and commercial payers) and apply for additional insurance provider contracts as appropriate. Oversee CAQH attestation/accuracy of all information. Oversight and payment of all insurances, including but not limited to General Liability, Professional Liability, and Workers Compensation Insurance. Create and maintain a cost of goods sold spreadsheet. Oversee maintenance and inventory in storage units. Assist with bank and finance applications to obtain credit for the practice. Responsible for checking your individual office email in the morning, afternoon and evening prior to leaving to ensure that you are knowledgeable about intra-office communications, promotions, sales and patient care activities and respond timely and take timely and appropriate action regarding all communication and clinical operations.

Other Duties:
Coordinate, document and assist physicians and other providers with professional activities, including arrangements for professional meetings, teaching activities, consultancies, CME and travel. Oversee and direct all social media, marketing/other advertisement vehicles and ensure that the all employees participate in the marketing plan and are informed of promotional activities and sales. All other duties required as required to develop, manage, and maintain a successful and growing dermatology and medical aesthetic practice.Administrator Skills and Qualifications:Ability to lead high performing teams and motivate the organization toward a common goal. Decisive leadership with excellent judgment, poise and professionalism. Trustworthiness and punctuality. Ability to think critically and proactively with attention toward anticipating potential problems/issues to avoid negative potential consequences. Ability to effectively sustain multiple, simultaneous tasks while remaining attention to detail and accuracy. Ability to communicate professionally with Managing Partner and all staff as appropriate to offer best possible solutions as issues and potential challenges/opportunities arise. Exercise a high degree of initiative, judgment, and discretion. Professional appearance and demeanor. Excellent and timely communication and customer service skills that serve as a model for all staff at all times.Experience & Education Requirements:Minimum of two years of previous high-level medical practice administrative experience required. Bachelor’s degree required. Master’s degree in business or health care administration strongly desired. Health Insurance Benefits paid at 50% employer/employee contribution. Dental, Vision and Life Insurance offered as well.

Duty Hours:
Monday Through Friday 7am to 5pm.

Salary:
$26 to $36 per hour negotiable, based upon experience and educational achievement. Bonus compensation structure possible.

Please forward your curriculum vitae/resume to: [email protected].

We look forward to speaking with you about this exciting and dynamic opportunity.

 

Medical Practice Administrator

Position Summary: 
Well established specialty practice in sunny Fort Myers, FL area seeks a results-oriented working administrator with proven success in day-to-day operations, financials, human resources, compliance, and practice growth. Highly respected providers and great staff with multiple modern office locations with pleasant work environment. He or she must lead, manage, be accessible to all providers, and earn respect. Therefore, it is essential this person be experienced in mid to larger size practices, able to jump in with the team when necessary, possess strong skills in financial analysis & reporting, technology, marketing/social media, organization-wide communication, and people management. A four-year college degree in business or similar education, exceptional interpersonal skills, and stable employment history required.

Salary/Benefits 
The successful candidate will receive excellent compensation & benefits to assume this career enhancing opportunity. Relocation allowance available. 

Contact:
For consideration apply to Fort Myers Area Practice Administrator (FMAPA) by email to [email protected]
References required. Come join us!

 

Practice Manager

The Dermatology Group is seeking a practice manager to continue to drive the success of our practice. We are located in Cincinnati, OH and surrounding areas within Ohio. The practice is dedicated to providing quality patient care in all facets of dermatology, medical, and surgical.

Essential Functions:

  • Work closely with the physicians to develop and implement the practice’s mission and strategic vision.
  • Implement and ensure compliance with established practice policies and procedures.
  • Recommend, develop, and implement practice improvements.
  • Manage day-to-day operations of all locations with supervision of practice staff relative to practice flow, problem-solving, etc.with knowledge of expanding into further locations.
  • Supervise patient registration, scheduling, and record retention
  • Oversee the onsite billing and collection processes/department, including medical coding, compliance with contracts and related reimbursement, write-offs, Accounts Receivable, etc.
  • Hire, dismiss, evaluate, and train practice staff.
  • Ensure compliance with established regulations and standards, such as HIPAA, Licensing, CMS programs, MACRA, MIPS.
  • Oversee provider credentialing and data verification.
  • Oversee the practice business, fiscal, and financial affairs in conjunction with internal and external financial entities.
  • Manage, track, and report on key productivity and performance metrics in a medical practice setting.
  • Serves as point person for purchasing and vendor negotiation.

Education:
Degree in Business, Nursing or Healthcare Administration required. Master’s degree preferred.

Qualifications:

  • 3+ years as healthcare practice supervisor or administrator in a medium-large physician group
  • Skill in computer applications (MS Word/Excel, billing and accounting software)
  • Strong communication and problem-solving skills.

Interested candidates may apply online at:
https://recruiting.ultipro.com/NOR1047NEDA/JobBoard/68c681fc-6bca-4cfd-a962-e708dc12025e/OpportunityDetail?opportunityId=17cbefc9-1dc9-4ea8-a8c3-f60d2026885c

 

Medical Practice Administrator

Organization
Independent Dermatology Practice with 8 Providers and two locations

Location
Raleigh and Cary, North Carolina

Position Summary
The Practice Manager is the senior administrative position for the Practice. This position functions independently in managing the daily operations and advises the physician owners in setting strategic direction for the Practice. The position reports to the Managing Partner. Qualifications: Minimum of BA/BS degree and 3 or more years of management experience in a healthcare setting. CMPE preferred.

Demonstrated expertise in:

  • Interpersonal Skills: Development and maintenance of effective relationships with medical staff, employees, patients and the public. Effective communication, both written and verbal. Presentation of reports to senior leadership. Poise and professionalism in urgent situations.
  • Critical Thinking: Planning and organizing work effort (both short and long-term). Problem-solving and decision-making. Analysis and interpretation of complex data. Effective management of multiple priorities.
  • BusinessManagement: Development and implementation of policies, procedures, systems and objectives. Fiscal management including payer and vendor relationships. Human resource management. Health care regulations and compliance requirements.

Salary/Benefits 
Pay commensurate to position with competitive benefits package.

Contact: [email protected]
 

Medical Practice Manager

Position Summary: 
CHATTANOOGA, TN Progressive dermatology practice in the Chattanooga, TN area seeks a results-oriented working manager with proven success in day-to-day responsibility for operations, financials, human resources, and compliance. Highly respected providers and great staff in single location with pleasant work environment.

Experience 
Successful candidate will hold a four-year college degree, be experienced in medical practice management, jump in with the team when necessary, and possess strong accounting, technology, marketing/social media, and people management skills. At least three years of experience working with EMR, OSHA, CLIA, HIPAA, MACRA-MIPS is preferred for oversight of practice compliance.

Salary
Competitive compensation & benefits package. Relocation allowance considered.

Reply to Chattanooga Area Practice Manager (CAPM) by email to [email protected]
 

Office Manager

Position Summary
We are a busy and growing cosmetic and medical Dermatology practice in Delray Beach, FL, looking for an experienced office manager with at least two years of Dermatology office manager experience. The office is led by one physician and has one physician assistant and two aestheticians as well as additional staff of 8. Must have experience in a combined medical and cosmetic practice previously. Billing, accounts receivable, finance background and background overseeing front office preferred.

Essential Functions
Oversee billing, RCM, accounts receivable, pay invoice, monthly financial reports, managing HR, overseeing credentialing and compliance, overseeing marketing endeavors, managing monthly office reports on provider productivity and practice profitability, managing inventory and purchases, maintaining a nice star patient experience, being interactive with staff and patients. Recommend, develop and implement practice improvements and ways to improve revenue

Experience and Education
Must have strong leadership capabilities, ability to think proactively to diffuse problems, ability to manage staff, prior experience in Dermatology. Minimum of two years management in a Dermatology office required. Minimum of Bachelor's degree required.

Salary
Salary based on experience + health insurance paid 75%, PTO, 401 K benefits.

Email resume to: [email protected]

 

Practice Administrator

Administrator Job Responsibilities:
The Practice Administrator works in conjunction with the Physician Owner(s) and Business Manager in overseeing administrative, financial, human resources, social media, marketing/other advertisement vehicles and developmental activities of the practice. An effective communication style that demonstrates a high level of leadership and emotional maturity that can work with a variety of personalities.

Administrator Financial Responsibilities:

Maintains Practice Metrics spreadsheet tracking key performance indicators such as online and in-office product sales, aesthetian treatments, VIORA laser treatments and future mole removal treatments. Collaborates with the accounting firm to create and review weekly and monthly financial reports which will be reviewed with the physician and Business Manager, including but not limited to balance sheet, Profit and Loss statement, provider productivity, and benchmarks for medical aesthetic practices. Completes financial package for physician owner and Business Manager to review within 15 days of the end of the previous month. Provides direct or indirect approval of all practice expenditures and works with the physician owner and Business Manager to appropriately manage operational expenses. Maintains a cash management system to provide adequate internal controls to protect the practice from internal theft or embezzlement. All cash generated in office should be deposited on a daily basis to allow tracking of square revenue generation reports to bank balances. The Shopify online sales should be tracked daily, and weekly reporting should be reviewed with the physician and Business Manager. Perform patient refunds from Square and Shopify. Assess the need for office repairs and maintenance, coordinate office repairs and payment. Participates in the business's annual financial benchmarking analysis and helps determine strengths and weaknesses. Develops a plan to improve any areas that may need to be addressed.Acts as the practice's liaison with the attorney and Business Manager and manages provider employment contracts. Oversees the Accounts Payable and Accounts Receivable operations in conjunction with the accountant and accurately provides timely status updates to Business Manager and Physician Owner. Maintains an efficient purchasing system for retail products as well as medical and office supplies. Monitors the billing and collection process of insurance patients to facilitate a healthy turnover of accounts receivables.

Clinic Operations:
Supervises operations of the clinic and retail product sales, including financial planning, provider relations, marketing, advertising and implementation of the strategic plan. Maintains a strong focus on improving operational efficiency and the profitability of the organization. Ensures team has adequate training to provide outstanding care to patients. Including exploring opportunities to add value to job accomplishments including but not limited to; pursuit of continuing education credits and review of new techniques in medical scribing, aesthetics and dermatology ongoing. Completes periodic time studies to assess clinic flow and makes operational recommendations to improve practice efficiency. Maintains an efficient inventory management system for cosmetic products and verifies that employees are managing system accurately. Oversees clinical research activities to ensure studies are properly managed and reflect well upon the practice within industry and with patients. Responsible and knowledgeable of all aspects of the Electronic Medical Records program and ensure that all employees are proficiently trained in its use including but not limited to; (Check in, Check-out, medical records documentation, follow up call documentation, insurance coding and confirm that all electronic medical records are finalized). Personnel Management Responsible for the overall leadership and direction of the practice. Resolves escalated patient complaints and complex staffing challenges or issues. Monitors and maintains adequate staffing levels to ensure the practice runs smoothly and efficiently. Develops and supports a healthy team environment amongst the various departments. Maintains employee files and ensures compliance with federal and state human resource regulations Manages human resource functions for office including, but not limited to, employee reviews, wage/salary analysis, staff orientation and onboarding, Paid Time Off, employee health benefits, and staffing levels for clinic operations. Regulatory and Compliance Assures compliance with state and federal regulations governing the workplace. Assures compliance with regulations, guidelines and standards of care set forth by state and federal agencies, licensing and accrediting boards, and professional societies governing the licensure, accreditation, and operation of medical practices and providers.Develops and maintains a system to provide continuing education and certifications for clinical providers. Maintains oversight of practice facilities and equipment, ensuring proper maintenance and safekeeping. Renew licenses – Medical Office, Cosmetology, DEA, Occupational License, Annual Corporation filling, and work with the accountant to pay estimated income taxes and file Corporate taxes timely. Estimate quarterly sales tax with the assistance of the accountant and arrange payment. Payment of taxes - Tangible, FL birth tax, local business, life safety permit, burglar alarm permit, general business license, biomedical waste permit, and re-sale certificate. Payroll- Calculate and input to ADP Inventory – oversee regular and overtime hours. Verification and credentialing of insurance agencies (Medicare, Coventry, BCBS, Humana, Avmed) and apply for additional insurances (Medicaid Managed Care Plans, United Healthcare, Cigna, and Aetna). Quarterly Council for Affordable Quality Healthcare, Inc (CAQH) reviews, data bank reviews, NPI, Insurances General Liability, Professional Liability, and Workers Compensation Insurance. Create and maintain a cost of goods sold spreadsheet. Oversee maintenance and inventory in storage units. Assist with bank and finance applications to obtain credit for the practice. Responsible for checking your individual office email in the morning, afternoon and evening prior to leaving to ensure that you are knowledgeable about intra-office communications, promotions, sales and patient care activities.

Other:
Coordinate, document and assist physicians and other providers with professional activities, including arrangements for professional meetings, teaching activities, consultancies, CME and travel. Oversee and direct all social media, marketing/other advertisement vehicles and ensure that the all employees participate in the marketing plan and are informed of promotional activities and sales. All other duties required as required to develop, manage, and maintain a successful, dermatology and medical aesthetic practice.

Administrator Skills and Qualifications:
Ability to lead high performing teams and motivate the organization towards a common goal. Decisive leadership with excellent judgment. Trustworthiness and punctuality. Ability to think proactively to head off negative consequences. Ability to effectively sustain multiple, simultaneous tasks while remaining attentive to detail and accuracy. Ability to anticipate critical issues and offer solutions to practice owner and staff. Exercises a high degree of initiative, judgment, and discretion. Professional appearance and demeanor. Excellent and timely communication and customer service skills.

Experience & Education Requirements:
Previous Administrative experience required, Bachelor’s degree preferred but not required. Health Insurance Benefits paid at 50% employer/employee contribution. Dental Vision and Life Insurance offered as well.

Hours: Monday Through Friday 8am to 5pm Alternating Saturdays 8am to 2pm

Salary: $21.75 to $36.00 per hour based on experience

Contact[email protected] 

  

Dermatology Office Manager/Practice Administrator

Position Summary:

Manage and supervise all aspects of 14 year established, busy, growing dermatology practice with two offices on Long Island including supervising, recruiting, and hiring of all employees. Manage and develop effective workflows, procedures, and policies for all aspects of the practice. 

Experience & Education Requirements:

At Least 5 years experience as an office manager or practice administrator in a medical practice (dermatology preferred but not required). Must have superior organizational, task management, and communication skills. Self-directed team player. Billing knowledge in order to oversee billing staff.

Salary: Based on qualifications and experience.

Contact: [email protected]


Medical Practice Manager - Carlsbad

Position Summary:

Dynamic, expanding, comprehensive dermatology practice is seeking Practice Manager/Administrator to manage a two location, four provider practice. Ensure excellent care and service is provided to the approximately 70-80 patients seen per day, that billing and collections is accurate and complete, that documentation in the EMR is complete, that all relevant regulations/laws are complied with, and practice is appropriately staffed and managed.

Experience & Education Requirements:

Bachelor's degree strongly preferred.
General Dermatology, Aesthetic Dermatology or ENT practice experience is required
Minimum 3 years’ experience as a Practice Manager/Administrator is required
CPT/ICD coding knowledge required.
Knowledge of HR laws required.
Knowledge of Generally Accepted Accounting Principles (GAAP) required, including proper accounting of expenses, assets, and income.

Benefits & Perks:

Offers competitive benefits including medical, vision & dental plan, Flexible Spending Account, Life Insurance, AFLAC supplemental insurance, 401 (K), growth and development opportunities, employee recognition program, and much more!

Salary: Negotiable

Job Type: Full time, 40+hrs Day shift

Contact: [email protected]

 

Nurse Dermatology

  • Accomplishes nursing human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures.
  • Meets nursing operational standards by contributing information to strategic plans and reviews.
  • Maintains nursing guidelines by writing and updating policies and procedures.
  • Assures quality of care by developing and interpreting hospital and nursing division's philosophies and standards of care.
  • Completes patient care requirements by scheduling and assigning nursing and staff; following up on work results.
  • Establishes a compassionate environment by providing emotional, psychological, and spiritual support to patients, friends, and families.
  • Provides information to patients and the health care team by answering questions and requests.
  • Resolves patient needs by utilizing multidisciplinary team strategies.
  • Maintains safe and clean working environment by designing and implementing procedures, rules, and regulations; calling for assistance from other health care professionals.
  • Maintains patient confidence and protects operations by monitoring confidential information processing.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional
  • Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Must-Have Requirements:

  • Valid Illinois state nursing license
  • BS in Nursing
  • Dermatology Experience Preferred.

Contact or send resume to [email protected] or [email protected]

 

MEDICAL PRACTICE MANAGER

Well-established and respected dermatology practice in the Charleston, SC area seeks a result-oriented working manager with proven success in day-to-day oversight of operations, human resource, and compliance. Six providers in single location. Practice provides surgical, cosmetic and medical dermatology services including laser, Mohs surgery, and cosmetic procedures.

Successful candidate will hold a bachelor's degree, be experienced in medical practice management and possess strong people management skills. Working knowledge of EMR, OSHA, CLIA, and HIPAA are required for oversight of practice compliance. Dermatology experience a plus.

Competitive compensation package. Relocation allowance considered.

Please apply with your resume including detailed education and work experience in the expressed areas above by email to [email protected].

 

Regional Director of Operations

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manage the clinic operations to ensure the corporate goals of service, associate engagement, patient experience are accomplished and maintain a culture that focuses on quality medical care and customer service while supporting the physicians’ needs within the organization.
2. Directs the overall clinical quality goals, metrics, and measurements of the entire practice to ensure consistency, excellence in clinical processes and benchmarks, and affects changes in all clinics for the better support of our providers and patients.
3. Direct, supervise and coordinate the functions and activities of clinics including systems, budget, materials management, human resources, data processing and maintenance.
4. Ensures the compliance of the CLIA waived labs and the pathology lab to pass inspections and exceed quality metrics and benchmarks.
5. Directs daily operations to include registration, cash collection, charge preparation, referral/authorizations.
6. Develop an understanding of the intricacies of dermatology clinic visits and surgical procedures, the role of the referring provider, the interplay of the pathology lab with the dermatology offices, and the cosmetic procedures performed within the clinic setting to better support our provider partners, their patients and the financial goals of PhyNet Dermatology.
7. Participate in the development of corporate goals, objectives and policies.
8. Promote the provision of cost-effective, high-quality health care services for patients.
9. Ensure high degree of patient and client satisfaction with the clinics.
10. Develop initiative, motivation and positive morale within the center staff.
11. Maintain compliance with government and third-party payer requirements.
12. Maintain standards of quality care.
13. Develop operational plans to assure medical and logistical viability and to fulfill the clinics’ goals and objectives in a coordinated, effective and efficient manner.
14. Develop budgets, including forecasts of revenue, workload, requirements for personnel, space, equipment and support services to assure financial viability and to fulfill the clinics’ goals and objectives in a coordinated, effective and efficient manner with the position’s counterpart, regional director of operations. Report and interpret monthly and annual data to assure budget compliance.
15. Implement marketing plans which include assisting with the development of the corporate strategy, promotion of the clinics and their professionals, and product/service assessment. Responsible for public relations and referral relationships.
16. Resolve conflicts that occur in an organization while protecting the professional and legal rights of everyone involved.
17. Resolve problems related to staffing, utilization of facilities, equipment and supplies.
18. Analyze systems and procedures and initiate changes to improve work flow and efficiency. Maintain and compile statistics when necessary or upon the request of the senior management.
19. Recommend center facility improvements including construction, renovation and purchase of equipment.
20. Interpret center and corporate policies, objectives and operational procedures to center employees.
21. Select and train/orient center personnel.
22. Work with center staff to develop/implement performance goals and objectives. Determine merit increases, promotions. and disciplinary actions
23. Interact with other Center Administrators and senior management to ensure coordinated efforts in the development of professional relations and contractual arrangements with third party payers, clients and government agencies.
24. Consult with medical staff to ensure compliance with standards and regulations.
25. Represent clinics at public and professional meetings and conferences as required. Participate in center communication and public relations programs.
26. Maintain professional affiliations and enhance professional development to keep pace with the trends in health care administration.
27. Maintain strictest confidentiality.
28. Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES
1. Financial planning, budget preparation, trend analysis and financial analysis.
2. Excellent people skills. Ability to motivate, cooperate with and work effectively with others.
3. Knowledge of the organization’s policies and procedures.
4. Knowledge of health care administration, center philosophy and policies and operating procedures.
5. Knowledge of fiscal management practices and human resource management techniques.
6. Knowledge of health care administration systems.
7. Knowledge of governmental regulations.
8. Knowledge of computer systems and applications.
9. Skill in planning, organizing and supervising.
10. Skill in exercising initiative and judgment.
11. Skill in developing and maintaining effective relationships with medical and administrative staff, patients and the public.
12. Ability to solve problems and make decisions.
13. Ability to analyze and interpret complex data.
14. Ability to research and prepare comprehensive reports.
15. Ability to communicate effectively and clearly in writing and verbally.

EDUCATION
RN/LPN with a bachelor’s degree preferred. Associate’s degree considered with commensurate operational and management experience within dermatology.

EXPERIENCE
A minimum of seven years of management experience including a minimum of three years experience in a health care organization; a minimum of two years working in a provider-based setting; a minimum of five years experience in positions with responsibility for preparation of budget and cost containment. Dermatology experience preferred.

LICENSE/CERTIFICATION
RN/LPN Preferred

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent, and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply understanding to carry out instructions furnished in written, oral, or diagram form. Ability to manage complications involving several variables in standardized situations.

WORK ENVIRONMENT AND CONDITIONS
Work is performed in an office and field environment. Involves frequent telephone contact with clients, staff, vendors, consultants, and Management. Must be able to work efficiently under high pressure. Position often requires flexibility in working hours. Must be able effectively resolve conflicts as they arise. Travel required: up to 25% of time.

PHYSICAL DEMANDS
Work requires sitting and driving for long periods. Frequent standing and walking for prolonged periods, as well as some bending and stooping. Occasional lifting up to 25 pounds. Requires moderate typing skills and sufficient manual dexterity to operate a keyboard, calculator, telephone, copier and such other office equipment as necessary. Normal or corrected vision to acceptable levels for common office work. Hearing must be in the acceptable range for telephone contacts. It is necessary to view and type on computer screens for variable periods of time.

NOTE: This job description may not include all of the duties assigned to the employee and may be updated and modified by the department supervisor, according to the operations at any given time.

Qualifications/Behaviors Preferred
Functional Expert: Considered a thought leader on a subject
Team Player: Works well as a member of a group
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations Preferred
Self-Starter: Inspired to perform without outside help

Licenses & Certifications Preferred
Reg Nurse (RN, RNC)

Regional Director:

https://recruiting.ultipro.com/NOR1047NEDA/JobBoard/68c681fc-6bca-4cfd-a962-e708dc12025e/OpportunityDetail?opportunityId=bbdbf8cd-0ad2-4463-a95c-b54979aef3e2 

Please submit your resume and cover letter to [email protected].

 

PRACTICE ADMINISTRATOR

A fast-paced, well-established, medical practice located in beautiful Northwest Arkansas (ranked in the top five best places to live by U.S. News & World Report for the past three years!) is seeking the leadership of a hard-working, highly trained, well organized, practice administrator to help us continue to grow our practice. We have multiple providers working in multiple locations. We are looking for someone with the ability to motivate and manage our staff of 40+, while overseeing the day to day operations of the practice as we continue to grow and open new locations. This position reports directly to the chief executive officer.

The candidate will develop highly efficient and organized operations in ALL aspects of the practice to promote efficiency and continued growth. He or she should have experience in strategic planning and business development, and will lead our talented team cultivating a positive, productive, and professional work environment. Duties will include operations and business development, financial administration, staff management, regulatory and compliance management. This administrator should be knowledgeable of HIPAA, OSHA, CMS programs, MACRA, MIPS, CLIA and others with an understanding the EMR processes.

Qualifications:

  • Minimum of five years healthcare administration experience
  • Proven expertise in private practice medical practice operations
  • Strong communication skills with ability to follow detailed instructions
  • Experience in Human Resource, problem solving, and team building
  • Experience in financial and revenue cycle management
  • Proven expertise in all aspects of practice operations: including development and implementation of strategic growth plans, and ability to recommend, develop, and implement improvements for the practice.

Compensation based on skills and medical practice management experience. Benefit package included.

Job Number 10528158

Submit your cover letter and resume to [email protected] and place PA Northwest Arkansas in the subject line.

 

PRACTICE MANAGER NEEDED FOR TOP DERMATOLOGY AND COSMETIC SURGERY PRACTICE - MICHIGAN AVENUE, CHICAGO, IL

Our Dermatology and Cosmetic Surgery practice, founded by one of Chicago's most respected dermatologists, offers state of the art dermatology procedures including cosmetic treatments and medical skin procedures for patients at our two office sites. For decades, our practice has been at the forefront of dermatology and cosmetic surgery, providing breakthrough treatments to revitalize and rejuvenate our patients. If you are a successful practice manager looking to grow, or an assistant manager ready to take the next step in a practice with a great culture, please keep reading.

The successful candidate will possess demonstrable experience in establishing work procedures and standards to improve efficiency and effectiveness in the offices. The candidate must also be able to supervise medical, clinical and administrative staff to ensure quality patient care, while demonstrating consistent adherence to company standards and procedures.

REQUIRED EXPERIENCE:

  • All aspects of staff management, training and development
  • Expert understanding of Nextech, Excel software systems
  • Able to lead a team to provide a concierge level of service to our patients
  • Proficient in understanding and working with health insurance carriers
  • Vendor management
  • 5 years experience in Dermatological and/or Plastic Surgery management

Contact: [email protected]

 

Dermatology Practice Manager

A high end medical and cosmetic dermatology practice in the DFW area is seeking an experienced Office Manager. The ideal candidate will be motivated and committed to ensuring a 5 star experience for every patient, and will develop highly efficient and organized operations in ALL aspects of the practice to promote efficiency and continued growth. He or she should have experience in strategic planning and business development, and will lead our talented team cultivating a positive, productive, and professional work environment.

Essential Duties and Responsibilities:

Operations and Business Development

Proven expertise in all aspects of practice operations, including development and implementation of strategic growth plans; able to recommend, develop, and implement improvements for the practice.Meet regularly with community leaders, primary care physicians, equipment and product vendors, advertising partners, and other organizations. Able to communicate as the face of the practice in a productive and positive way in order to maintain long term relationships. Ensure effective use of the EMR and practice management information systems, as well as staff training on these systems.Understand the importance of customer service and ensures the entire team has adequate training to provide outstanding care and customer service to patients. Develop and implement strategic marketing plans in conjunction with the business development team to enhance patient revenue. This will include managing the marketing calendar annually, overseeing an effective web/social media presence, managing advertising initiatives, developing and leading both a referral relations and community outreach program, and leading public office events. Able to develop and sell membership packages and monthly promotions, and patient referral and review programs.Strong focus on continually improving operational efficiency, patient flow, provider productivity and profitability of the organization; able to anticipate and reduce the operation bottlenecks associated with growth. Ensure patients are scheduled appropriately, are scheduled in a condensed manner, and are scheduled according to the provider’s appointment duration.

Financial/Billing
Experienced in financial and revenue cycle management. Understands and is able to implement the financial/production metrics that drive success.Able to manage an efficient and accurate billing and collecting process, good understanding of CPT and ICD coding. Able to manage practice relationships and negotiations with third party payers.Understands QuickBooks, and is a detailed record keeper. Able to report on all financial matters including balance sheet, general performance, profit and loss statement, provider productivity, key performance indicators and medical aesthetic benchmarks; and able to develop improvement plans as needed. Maintains an efficient inventory management and sales system for both cosmetic products and office/medical supplies and verify employees manage the system correctly.

Staff Management
Candidate will facilitate communication between all staff members and should serve as an excellent example of work ethic and service for the practice.Facilitate a positive and encouraging work environment for all staff members. Hire, train, mentor, monitor, and discipline staff. Develop, administer and review job descriptions, the employee handbook, and benefits/incentives plan, annually.Manage work schedules of all staff members and monitor performance and productivity during work hours.

Regulatory & Compliance
Ensure practice compliance with regulations, guidelines, and standards of care set forth by state, federal, and professional agencies.

Develop and maintains systems to monitor and provide continuing education and certification for clinical providers.Oversees practice facilities and equipment, ensuring proper maintenance and safekeeping.Good understanding of HIPAA guidelines.

Qualities, Experience, Skills Requirements
2+ years of medical office management, preferably in dermatology or plastic surgery/aesthetic medicine; working knowledge of all cosmetic services and products including injectable, fillers, surgical procedures, lasers, and aesthetician services. General understanding of medical dermatology.Associate's Degree required, Bachelor’s Degree preferred.Candidate must have excellent written and verbal communication skills, and be quick to respond to important emails and calls. Able to provide clear and concise written and verbal instructions. Extremely organized, professional, and pays close attention to details. Able to manage reliably and with urgency a number of priorities and deadlines in an organized and logical way. Able to confidently develop and execute plans. Candidate is creative and has the intuition necessary to confidently solve existing and future challenges. Demonstrates good understanding of our practice goals - to be the "gold standard" in dermatology, and identify ways we can continually improve patient experience. Generally computer savvy - proficient in Microsoft Office, basic troubleshooting, Google Sheets, project management software, etc. Competitive benefits package including health insurance and an employee discount program.Job Type: Full-time  Salary Range: Commensurate with experience

To apply, please submit CV and cover letter. Applicants with a cover letter strongly preferred.  Send your submission to: [email protected]

Office Manager

Busy dermatology and cosmetic surgery office looking for an office manager with human resources experience to supervise staff (currently 25 staff members) and handle all HR-related issues.Must have prior supervisory/management experience in a medical office. Dermatology preferred. This position will include employee support and retention, conflict management, general HR duties, recruiting and staffing, benefits administration for staff and office and conducts staff audits and reviews for efficiency. This position will report directly to the Practice Administrator.Candidate must be professional, neutral, efficient, willing to learn and work in a fast-paced and growing environment and able to multi-task well. We are a paperless office (utilizing eClinical Works) so computer experience is a Must.
Job Type: Full-timeSalary: $60,000.00 to $80,000.00 /year
Please send responses to:  [email protected]


IMMEDIATE OPENING for PRACTICE ADMINISTRATOR for GENERAL, COSMETIC AND MOHS

Dermatology practice in San Diego, CA seeking an experienced, mature and highly trained candidate for a well-established 18 year old dermatology practice in La Jolla, CA with several providers and two fellowship trained Mohs surgeons. Our practice is rapidly expanding and we plan on opening several satellite offices in the coming years.Prefer CPA/MBA with 5+ years experience in a dermatology setting with excellent business, HR, customer service, marketing and financial skills. Knowledge of CA labor law as well as HR policies and procedures. Well-versed in employee management, performance reviews as well as hiring and firing. Able to produce accurate financial reports each month and present to owner. Candidate must ensure compliance with HIPAA, credentialing and licensing, CLIA, OSHA, CMS, MACRA and MIPS. Must have working knowledge of EMR preferably EMA. Comfortable interfacing with vendors and arranging special cosmetic events, including setting up cosmetic memberships for patients. Compensation based on skill level and practice management experience.

Send responses to : [email protected]

 

Practice Administrator - The Center for Dermatology Care - Exciting Opportunity to lead our team

The Center for Dermatology Care is a very successful dermatology practice with 3 locations, 9 physicians, and one Nurse Practitioner in Thousand Oaks, CA. A Medicare certified ambulatory surgery center located within the practice provides additional service and care for our patients. The practice is busy, multifaceted, and dedicated to providing quality patient care.

Essential Functions:

  • Work closely with the physicians to develop and implement the practice’s mission and strategic vision.
  • Implement and ensure compliance with established practice policies and procedures.
  • Recommend, develop, and implement practice improvements.
  • Manage day-to-day operations of 3 locations with supervision of practice staff relative to practice flow, problem-solving, etc.
  • Supervise patient registration, scheduling, and record retention.
  • Liaise with Medical Assistant Supervisor regarding coverage, retention, and performance reviews.
  • Manage the billing and collection processes/department, including medical coding, compliance with contracts and related reimbursement, write-offs, Accounts Receivable, etc. 
  • Hire, dismiss, evaluate, and train practice staff. 
  • Ensure compliance with established regulations and standards, such as HIPAA, Licensing, CMS programs, MACRA, MIPS. 
  • Oversee provider credentialing and data verification.
  • Oversee the practice business, fiscal, and financial affairs in conjunction with internal and external financial entities.
  • Manage, track, and report on key productivity and performance metrics in a medical practice setting.
  • Serves as point person for purchasing and vendor negotiation.

Education:
Bachelor’s degree in Business or Healthcare Administration required. Master’s degree preferred.

Qualifications:

  • 5+ years as healthcare practice administrator in a medium-large physician group 
  • Skill in computer applications (MS Word/Excel, billing and accounting software)
  • Strong communication and problem-solving skills.

Compensation:
Based on level of expertise and practice management experience.

Please email resumes to: [email protected]

 

MEDICAL PRACTICE MANAGER OPPORTUNITY!

Live and work in the beautiful Charleston, SC area with our well-established and respected dermatology practice. We are seeking a result-oriented working manager with proven success in day-to-day oversight of operations, human resource, and compliance. Six providers in single location. Practice provides surgical, cosmetic and medical dermatology services including laser, Mohs surgery, and cosmetic procedures. Successful candidate will hold a four-year college degree, be experienced in medical practice management and possess strong people management skills. Working knowledge of EMR, OSHA, CLIA, and HIPAA are required for oversight of practice compliance. Dermatology experience a plus. Competitive compensation package. Relocation allowance considered.Please respond resume including detailed education and work history to [email protected]

 

Northern New Jersey Dermatology practice seeks an Office Manager

Practice of 8 employees. Knowledge of New Jersey Labor Law and HR policies and procedures essential. Ability to recruit and retain quality employees important. Seeking a forward thinking individual with a growth mind set who has: the confidence to run the day to day operations of a medical practice, problem solving abilities, efficiency at multitasking if needed, ability to manage /discipline/terminate staff if needed. Requirements: At least 5 years HR and management experience in a healthcare practice. MBA a plus. The position has great growth potential for this individual, as well as the practice with plans to add aesthetician and Mohs surgeon to practice.

If interested, contact [email protected].

 

Practice Manager

Eastern Dermatology and Pathology Derm group eastern/coastal NC needs MBA/CPA manager with experience in medical practice management and EMR. Group has 6 satellites, 10 derms including 2 Mohs surgeons, dermpath, 5 PAs, 5 aestheticians.

Application Deadline:  Contact Person: Cameron L. Smith MD

Contact Information: Phone: 252 413 8971 Fax: 252 752 6146


HR/Chief Operations Officer Dermatology Southern California - Los Alamitos Area 

Join a premier dermatology practice focusing in General and Cosmetic Dermatology with multiple physicians and providers in an upscale medical office.  This position reports to the owners.  Overall responsibilities are to manage all HR and Operations functions of the practice of 30+ employees.   Knowledge of California Labor Law and HR policies and procedures essential.  Ability to recruit and retain quality employees.   Ability to develop strong team building and motivation of staff while delivering superlative customer service.   We are seeking a confident individual who takes the initiative to problem solve, streamline patient flow and efficiency, develop product inventory systems,  and is pro-active in managing medical practice operations and staff and knows when/how to discipline or terminate if necessary. 

Requirements: At least eight years HR and Operations management experience in a healthcare practice.  HR Certification, Lean Six Sigma and MBA a plus.   This is a growing practice with tremendous opportunities.

Resumes to: [email protected]  or fax (415) 764 4800.

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Administrator Job Responsibilities:The Practice Administrator works in conjunction with the Physician Owner/Managing Partner in overseeing administrative, financial, human resources, social media, marketing/other advertisement vehicles and developmental activities of the practice. The position requires an effective communication style that demonstrates a high level of thoughtfulness, leadership, poise and emotional maturity that will be effective with a variety of personalities.Administrator Financial Responsibilities:Maintain Practice Metrics spreadsheets tracking key Practice performance indicators. Collaborate with the Practice's bookkeeper to ensure accuracy of balance sheet, Profit and Loss statement, provider productivity, and benchmarks for medical and aesthetic components of the Practice and presents formal reports to the Physician Owner/Managing Partner on a regular basis. Complete and ensure accuracy of month-end financial reports for Managing Partner's review within 15 days of the end of the previous month. Provide direct or indirect approval of all practice expenditures and works with the Manager Partner to appropriately manage operational expenses and minimize waste. Maintain a cash management system to provide adequate internal controls to protect the practice from internal theft or embezzlement. All cash generated in office should be deposited on a daily basis and creates, verifies and submits daily reports to Managing Partner to allow tracking and reconciliation of collections with bank balances/deposits. Perform patient refunds when appropriate. Assess the need for office repairs and maintenance, coordinate office repairs and payment. Participate in the business's annual financial benchmarking analysis and help determine strengths, weaknesses and present detailed plan for any appropriate course correction. Act as the Practice's liaison with the its attorney and manage provider employment contracts. Oversee the Accounts Payable and Accounts Receivable operations in conjunction with the bookkeeper and accurately provide timely and appropriate updates to the Managing Partner. 
Maintain an efficient purchasing system for retail products as well as medical and office supplies. Oversee all billing and collections activities of the Practice to ensure excellent revenue cycle management.Operations:Supervise operations of the clinic and retail product sales, including financial planning, provider relations, marketing, advertising and implementation of the Practice’s strategic plan. Maintain a strong focus on improving operational efficiency and the profitability of the organization. Ensure all members of the team has adequate training and clear understanding of scope of responsibility to provide outstanding care to patients. Including exploring opportunities to add value to job roles and team member competencies. Complete periodic assessment of clinic flow and make operational recommendations to improve Practice efficiency and productivity. Maintain an efficient inventory management system for retail products and verifiy that employees are utilizing systems and documenting accurately. Responsible for and knowledgeable of all aspects of the Electronic Medical Records program and ensure that all employees are trained and proficient in its use including but not limited to: check in, check-out, medical records documentation including pathology log, follow up call documentation and confirm that all electronic medical records are finalized. Personnel Management:Responsible for the overall leadership and direction of the practice. Resolve escalated patient complaints and complex staffing challenges or team issues. Monitor and maintain adequate staffing levels to ensure the practice runs smoothly and efficiently, while minimizing overtime pay. Develop and support a healthy team environment and good communication across all sub-teams of the Practice. Maintain employee files and ensure compliance with federal and state human resource regulations. Manage human resource functions for office including, but not limited to, employee reviews, wage/salary analysis, staff orientation and on-boarding, Paid Time Off, employee health benefits, and staffing levels for clinic operations. Regulatory and Compliance:Assure compliance with state and federal regulations governing the workplace. Assure compliance with regulations, guidelines and standards of care set forth by state and federal agencies, licensing and accrediting boards, and professional societies governing the licensure, accreditation, and operation of medical practices and providers. Develop and maintain a system to provide, maintain and document continuing education and certifications for providers. Maintain oversight of practice facilities and equipment, ensuring proper maintenance and safekeeping. Renew licenses – Medical Office, DEA, Medical Licenses, Annual Corporation fillings, and work with the accountant to pay estimated income taxes and file Corporate taxes timely. Estimate quarterly sales tax with the assistance of the accountant and arrange payment. Payment of taxes and Oversight of Payroll:Sales and other business taxes and licenses, biomedical waste management, and re-sale certificate. Calculate and input payroll into payroll services vendor software. Oversee regular and overtime hours. Oversee verification and credentialing of insurance agencies (Medicare, TriCare and commercial payers) and apply for additional insurance provider contracts as appropriate. Oversee CAQH attestation/accuracy of all information. Oversight and payment of all insurances, including but not limited to General Liability, Professional Liability, and Workers Compensation Insurance. Create and maintain a cost of goods sold spreadsheet. Oversee maintenance and inventory in storage units. Assist with bank and finance applications to obtain credit for the practice. Responsible for checking your individual office email in the morning, afternoon and evening prior to leaving to ensure that you are knowledgeable about intra-office communications, promotions, sales and patient care activities and respond timely and take timely and appropriate action regarding all communication and clinical operations.
Other Duties:Coordinate, document and assist physicians and other providers with professional activities, including arrangements for professional meetings, teaching activities, consultancies, CME and travel. Oversee and direct all social media, marketing/other advertisement vehicles and ensure that the all employees participate in the marketing plan and are informed of promotional activities and sales. All other duties required as required to develop, manage, and maintain a successful and growing dermatology and medical aesthetic practice.Administrator Skills and Qualifications:Ability to lead high performing teams and motivate the organization toward a common goal. Decisive leadership with excellent judgment, poise and professionalism. Trustworthiness and punctuality. Ability to think critically and proactively with attention toward anticipating potential problems/issues to avoid negative potential consequences. Ability to effectively sustain multiple, simultaneous tasks while remaining attentition to detail and accuracy. Ability to communicate professionally with Managing Partner and all staff as appropriate to offer best possible solutions as issues and potential challenges/opportunities arise. Exercise a high degree of initiative, judgment, and discretion. Professional appearance and demeanor. Excellent and timely communication and customer service skills that serve as a model for all staff at all times.Experience & Education Requirements:Minimum of two years of previous high-level medical practice administrative experience required. Bachelor’s degree required. Master’s degree in business or health care administration strongly desired. Health Insurance Benefits paid at 50% employer/employee contribution. Dental, Vision and Life Insurance offered as well.Duty Hours: Monday Through Friday 7am to 5pm. Salary: $26 to $36 per hour negotiable, based upon experience and educational achievement. Bonus compensation structure possible.Please forward your curriculum vitae/resume to: [email protected]. We look forward to speaking with you about this exciting and dynamic opportunity.